How to structure you group
Most clubs typically have a president, a secretary and a treasurer, who form the executive board. We recommend that as your group grows, you add more positions to represent your club’s different areas of focus.
For example, in addition to your executive board, your club structure may include a(n):
- Education & Awareness Committee
- Fundraising Committee
- Advocacy Committee
- Media & Publicity Committee
- Event Planning Committee
When structuring your club, make sure that each position has clearly defined responsibilities. You may want to outline these details in a role description.
Constitutions, also known as statements of purpose, are designed to help formalize the club’s structure and spell out procedures that have been agreed upon. If you need to prepare a constitution for your school, check first to see if they have a template. If not, click here to download a sample constitution.
Tip: Keep the proposed structure and rules as simple as possible to allow for change as members transition in and out of your group. Try to think of rules that won’t need to be changed every year!
The Where and the When
You’ll need to sort out a space where your club can regularly gather. Make sure it’s somewhere everyone can get to easily.
You’ll also need to decide when your club will meet. It’s important to set a schedule and stick to it so members don’t get confused or frustrated. Decide how often you’ll be meeting (Once a week? Once a month?) and try not to deviate too much from that schedule. Send emails or start a Facebook group to remind club members of meeting times.